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Would your induction records survive scrutiny?

Ten honest questions about what your records actually prove. Answer for the induction you run today, not the one in the procedure document.

Do your records show the actual questions each starter was asked?

Record quality

1. Do your records show the actual questions each starter was asked?

Not a list of topics covered. The specific questions, per person.

Do they record the answers given, in the starter's own words?

Record quality

2. Do they record the answers given, in the starter's own words?

An answer is evidence of comprehension. A tick is not.

Are records timestamped per stage, rather than one signature at the end?

Record quality

3. Are records timestamped per stage, rather than one signature at the end?

A seven-minute induction record tells its own story.

Could you produce one starter's complete induction record within an hour?

Record quality

4. Could you produce one starter's complete induction record within an hour?

An inspector will not wait a week while you reconstruct it.

Does every starter get the same induction, regardless of who is available that day?

Consistency

5. Does every starter get the same induction, regardless of who is available that day?

If the standard depends on who is free, it is not a standard.

Do agency and temporary staff complete the same induction as permanent hires?

Consistency

6. Do agency and temporary staff complete the same induction as permanent hires?

The duty covers everyone working under your control.

Would the induction run identically if your usual deliverer was off sick?

Consistency

7. Would the induction run identically if your usual deliverer was off sick?

A process that lives in one person's head is a single point of failure.

Is location-specific guidance delivered at the location it applies to?

Verification

8. Is location-specific guidance delivered at the location it applies to?

The COSHH briefing belongs at the chemical store, not in a classroom.

Can you evidence that each starter was physically present at every key zone?

Verification

9. Can you evidence that each starter was physically present at every key zone?

Told about a zone and stood in it are different things.

Is understanding checked before sign-off, rather than assumed?

Verification

10. Is understanding checked before sign-off, rather than assumed?

If nobody checks what landed, the signature records a ritual.

Answer all ten to see your score.